Enrolments, waiting list, contracts, hourly rates, family invoicing, CAF declarations, staff schedules and ratios, parent messages. An AI employee does the administration of your nursery, on your own software.
Places, enrolments, absences, invoices: your AI employee takes the nursery's calls.
An example of what it handles in one day, without taking time from the children.
Today's attendance checked: staff ratio respected all day.
3 new requests added to the waiting list, 1 place offered.
2 contracts recalculated after a change in family income.
Actual hours matched with invoiced hours for the month.
8 parent messages handled: absences, vaccines, documents.
Attendance, ratios, invoices and missing documents.
Hourly rate on N-2 income, effort rate by number of children, contracted hours: it checks everything before signature.
It logs in with your access, exactly like a staff member. No migration, nothing to install, and it also learns the tools specific to your business.
Names are given as examples of platforms it can work on. They are trademarks of their owners.
What your AI employee actually does, on which tools, and the mistakes it avoids. Pick a procedure.
start date, days, hours
timing, places, next allocation meeting
by date and room
free places, complete files
and asks them to confirm
An up-to-date waiting list, places never empty
family record, vaccinations, proofs
reserved hours, days, holidays
and follows up if needed
with the family and the team
new hours, new situation
Correct contracts, signed before day one
official income lookup
by number of children
this year's scale
and at every change of situation
new fee, with the detail
Correct fees, recalculated at the right time
hours of the month, child by child
illness with a certificate, closure
and direct debits
detail of the hours billed
tactfully
Correct invoices, paid on time
arrivals and departures
and has them corrected
and the reason
compared to the contract
for invoicing and funding
Exact hours, ready for invoicing and funding
hours delivered and billed
billed against delivered
children and families
you approve before they go
advances and adjustment
Funding returns on time, and correctly worked out
absences, late arrivals, questions
what matters for the day
closures, outings, meetings
invoice, contract, certificate
with a summary
Parents informed, a team that knows
from expected attendance
for every hour of the day
when someone is absent
before opening
hours worked, cover
Compliant ratios, every hour
at entry and for boosters
allergies, treatments
protocols and instructions
temperatures, cleaning, incidents
checks, drills, inspections
Health files up to date, a team informed
by day and room
month by month
free slots, half days
activity, income, funding
every week
A full nursery, figures up to date
It matches family payments, the CAF grant and other funding to their invoices, and chases what is missing.
Invoiced versus actual hours, month by month: the indicator the CAF looks at for the grant.
| Month | Actual | Invoiced | Gap | Total | |
|---|---|---|---|---|---|
| July | 3120 | 3260 | 140 | 6520 | |
| August | 1480 | 1540 | 60 | 3080 | |
| September | 3410 | 3580 | 170 | 7160 | |
| October | 3360 | 3480 | 120 | 6960 | |
| Total | 11370 | 11860 | 490 | 23720 |
Every message goes out in the nursery's name, after your approval, by email, SMS or the parent app.
Your estimate, with your own numbers. No promise, just the arithmetic.
Children × minutes ÷ 60. Management keeps decisions and the relationship with families.
Your nursery software (Meeko, Opticrèche, Kidizz), the CAF partner portal (CDAP), Filoué for grant data and your parent app.
Yes: N-2 income checked on CDAP, effort rate by number of children, floor and ceiling applied. You approve each contract.
Every day it checks the team schedule against expected attendance and alerts you as soon as a slot does not meet the ratio.
On a server dedicated to your business, in Europe or the US. Never shared with other customers, never used to train models.
A few days. You show it your procedures once; it writes its own operating notes and keeps them.
WhatsApp, Telegram, email or the web app: a photo, a voice note or a simple message is enough.
Start with the free trial, or see it on a real case in a 30-minute demo.
Start free trial See it on a real case