General meeting notices and minutes, fund calls, unpaid charges, claims, quotes and contractors, extranet, owner questions. An AI employee runs the back office of your managers, on your own condominium software.
Claims, charges, general meetings: your AI employee takes the managing agent's calls.
An example of what it handles in one day, while your managers are out in the field.
46 owner emails sorted, 31 answered with your templates.
2 water damage claims filed, leak searches booked.
Les Tilleuls AGM notice ready, registered e-mail planned at D-30.
3 tree-pruning quotes compared, table ready for the council.
Charge reminders sent on 4 buildings, 2 files ready for recovery.
Questions, claims, quotes and arrears, building by building.
A late or incomplete notice means a contestable decision. It checks deadlines, agenda and attachments before sending.
It logs in with your access, exactly like a staff member. No migration, nothing to install, and it also learns the tools specific to your business.
Names are given as examples of platforms it can work on. They are trademarks of their owners.
What your AI employee actually does, on which tools, and the mistakes it avoids. Pick a procedure.
with the owners' council
accounts, budget, quotes, contracts
at least 21 days ahead
and chases them
shares, present, represented
Meetings called by the rules, without an evening of photocopies
resolutions, votes, majorities
you review and sign
within the month
for every owner
works, contracts, calls
Minutes notified on time, and decisions carried out
approved budget, works fund
email or post
on the building's account
split, shares, adjustment
on the voted schedule
Accurate calls, and payments tracked
owner by owner
then formal notice
that you approve
statements, reminders, proofs
arrears status
Arrears handled early, before litigation
photos, units affected, date
water damage under the IRSI threshold or not
of the building
and repairs
until closure
Claims filed fast, and followed to the end
same specification
price, timing, warranties
before the meeting
schedule, snags, handover
before any payment
Works compared, followed and paid at the right time
cleaning, lift, heating, insurance
and confirms the date
outage, access, times
photos, job sheet
up to date
Contractors followed, a maintenance log kept
email, transcribed calls, extranet
charges, documents, rules
when something is broken
with a summary
no request forgotten
Owners who get an answer
unit, seller, date
charges, debts, proceedings
rules, minutes, maintenance log
you approve before it goes
after the sale
Sales that are not held up by the managing agent
the building's own account
charges, split, adjustment
from actual spending
accounts review
budget overruns
Clear accounts, ready for the meeting
It matches owners' transfers to their fund calls, on each building's separate account, and flags unpaid charges.
Read straight from your software. By building: open claims, pending quotes, arrears.
| Building | Claims | Quotes | Arrears | Total | |
|---|---|---|---|---|---|
| Les Tilleuls | 2 | 3 | 4 | 9 | |
| Le Parc | 1 | 1 | 2 | 4 | |
| Victor-Hugo 12 | · | 2 | 1 | 3 | |
| Les Acacias | 3 | · | 5 | 8 | |
| Quai Sud | 1 | 4 | · | 5 | |
| Total | 7 | 10 | 12 | 29 |
Every message goes out in the firm's name, after your approval, by email, SMS or the extranet.
Your estimate, with your own numbers. No promise, just the arithmetic.
Requests × minutes × 4.3 weeks. Your managers keep the decisions.
Your condominium software, Vilogi, ICS or Crypto for example, the owners' extranet, registered e-mail and insurers' portals.
Yes: agenda, notices on time, attachments, postal vote counting and draft minutes, which you approve.
It qualifies the claim (IRSI or not), files it, books the leak search, informs residents and follows the file until compensation.
On a server dedicated to your business, in Europe or the US. Never shared with other customers, never used to train models.
A few days. You show it your procedures once; it writes its own operating notes and keeps them.
WhatsApp, Telegram, email or the web app: a photo, a voice note or a simple message is enough.
Start with the free trial, or see it on a real case in a 30-minute demo.
Start free trial See it on a real case